In accordance with Section 3 ArbSchG in conjunction with the regulations on the delegation of duties at Clausthal University of Technology, supervisors are obliged to take the necessary occupational health and safety measures, taking into account the circumstances that affect the safety and health of employees at work.

These tasks can in turn be delegated in whole or in part to employees (see V. Delegation powers).

In accordance with Section 24 (5) of the Clausthal University of Technology's Basic Regulations, for example, the Directorate of the academic institution is responsible for observing the provisions on occupational safety and environmental protection, unless the responsibility of another body is justified. The directorates are recommended to assign the specific tasks of occupational safety and environmental protection to a member of the directorate or a member of the institute with decision-making authority and appropriate training.

The effectiveness of the respective measures must be checked and, if necessary, adapted to changing circumstances. In order to plan and implement the measures, taking into account the nature of the activities and the number of employees

• ensure suitable organization and provide the necessary resources, and
• take precautions to ensure that the measures are observed, if necessary, in all activities and integrated into the company management structures and that the employees can fulfill their obligations to cooperate.

Summary of tasks and responsibilities at the TUC

Directive on occupational safety and environmental protection at Clausthal University of Technology

Note: "Insured persons" refers to all persons who are insured by the German Social Accident Insurance in the course of their work, i.e. all employees and students.

Obligations of insured persons according to §§ 15-18 DGUV Regulation 1:

• Insured persons are obliged to ensure their safety and health at work and the safety and health protection of those affected by their actions or omissions as far as they are able and in accordance with the instructions and directions of their:r supervisor.
• Insured persons must support measures to prevent accidents at work, occupational illnesses and work-related health hazards and provide first aid.
• Insured persons must follow the relevant instructions of the employer. Insured persons must not follow instructions that are clearly contrary to health and safety.
• Insured persons must not use alcohol, drugs or other intoxicating substances to put themselves in a state that could endanger themselves or others. This also applies to medication.
• Insured persons are obliged to report any significant health and safety hazards or defects in protective devices and systems immediately to their supervisor or the responsible occupational safety specialist/safety officer.
• Insured persons are obliged to rectify defects before use. If it is not possible to rectify the defect, machines, systems and equipment must not be used and the:supervisor must be informed immediately.
• Insured persons must use equipment, work equipment and working materials as well as protective devices as intended and within the scope of the work tasks assigned to them.
• Insured persons may only be in dangerous places within the scope of the tasks assigned to them.

The Occupational Safety Committee (ASA) has the task of advising on occupational safety and accident prevention issues. It meets at least once a quarter and should be consulted on all issues relating to health and safety at work that arise at Clausthal University of Technology.

Composition:

• University management or an authorized person
• Two members of the Staff Council
• company doctor
• Occupational safety specialist
• Safety officer
• Other experts if necessary

Inquiries to the health and safety committee can be directed to the ASA via the staff council, the safety officers, the safety specialist, the company medical service or your line manager.

Further information on the ASA can be found here.

The employees of the company medical service are responsible for the occupational health care of TU Clausthal employees.

Further information can be found here.

The waste management officer at TU Clausthal is Mr. Zapolski.

Appointment / legal basis:

• Appointment according to § 59 Kreislaufwirtschaftsgesetz (KrWG)

Tasks:

• Monitoring the routes of waste
• Monitoring compliance with the regulations, in particular the KRWG
• Inspection of business premises
• Informing employees
• Prevention, recycling, environmentally friendly disposal

Each facility must familiarize a sufficient number of employees with the use of fire extinguishing equipment through expert instruction and practical exercises and designate them as fire safety assistants. Fire safety assistants can also take on the tasks of fire safety assistants for several facilities within a building after consultation with the management of the facilities.

Ms. Thiemann from Department 4 will be happy to provide you with information about the fire safety assistants at Clausthal University of Technology. Our senior safety engineer will also be happy to assist you.

Tasks (excerpt):

• Regular testing of fire extinguishing equipment (e.g. fire extinguishers, fire blankets) for presence, number and serviceable condition.
• Supporting and advising the facility managers in calculating the number of fire extinguishers required and determining the appropriate extinguishing agents on the basis of ASR A2.2
• If necessary, initial extinguishing of the source of the fire ( ! everyone is obliged to initial extinguishing)
• Alerting and instructing the fire department, taking into account the particular dangers at the scene of the fire

Appointment / legal basis (§ 10 ArbSchG):

• As a rule, a suitable person is selected and proposed for appointment by the management of the facility. For this purpose, please use the form " Appointment of representatives according to § 10 ArbSchG " and send it to Department 4.
• The required number of fire safety assistants is determined by the risk assessment. A proportion of five percent of employees is generally sufficient for normal fire hazards in accordance with ASR A2.2 (e.g. office use). A larger number of fire safety assistants may be required in areas with an increased fire risk, for example.
• Fire safety assistants are appointed in writing by the university management in consultation with the staff council.
• If the appointee leaves, a successor must be appointed in good time and Department 4 must be notified accordingly.

Training and further education:

• The fire safety assistants must be given expert instruction with regard to their tasks.
• The training is organized by the Occupational Safety department. The fire safety assistants will receive an invitation to training at the appropriate time.
• In addition to the basic principles of preventive fire protection, the training content includes knowledge of the company's fire protection organization, the functioning and effectiveness of fire extinguishing equipment, the dangers of fires and how to behave in the event of a fire.
  Practical exercises (extinguishing exercises) in the use of fire extinguishing equipment are part of the professional training of fire protection assistants.
• To refresh knowledge, it is recommended that training is repeated every 3 to 5 years; shorter intervals may be necessary in the event of operational changes.

Further information on fire protection can be found here.

Ms. Thiemann from Department 4 will be happy to provide you with information about the first aiders at Clausthal University of Technology.

Please note: Everyone is obliged to provide first aid!

In addition, a certain number of trained first aiders must be available for each area of Clausthal University of Technology.

Tasks:

• Regularly check the number and usability of first aid equipment (e.g. dressing material, stretchers)
• Advising the respective facility on the implementation of first aid(DGUV Information 204-022), if necessary after consultation with the company medical service / safety officer
• At the invitation of the university management, the first aid officers take part in central events, in particular training and further education events
• with this DGUV checklist, first aiders/responsible persons can easily check the implementation of first aid regulations in their area

Appointment / legal basis (§10 ArbSchG):

• A suitable person is usually selected by the management of the facility and proposed for appointment. For this purpose, please use the form " Appointment of representatives according to §10 ArbSchG " and send it to Department 4.
• The appointment of the first aider is made in writing by the university management in consultation with the staff council.
• The number of first aiders is determined by § 26 (1) DGUV Regulation 1 - Principles of Prevention.
• If the appointed person leaves, a successor must be appointed in good time and a corresponding notification must be submitted to Department 4.

Specialist knowledge:

• According to § 26 Para. 2 DGUV Regulation 1, only persons who have been trained by a body authorized by the employers' liability insurance association to provide first aid training may be deployed as first aiders.
• The initial training must be updated every 2 years in an advanced training course (§ 26 Para. 3 DGUV Regulation 1). The training is organized by the Occupational Safety Department. First aiders will receive an invitation to the training course at the appropriate time.

Further information on first aid can be found here.

Ms. Thiemann from Department 4 will be happy to provide you with information about the evacuation assistants at Clausthal University of Technology.

Tasks:

• Informing the facility management of any deficiencies found so that they can fulfill their legal obligations
• Regularly checking that the escape and rescue routes and the assembly point are in the required proper condition
• Posting and updating the emergency sheet and the university's emergency plan (if necessary in cooperation with the safety officer)
• If necessary, alerting staff in the rooms of their area of responsibility
• Instructing employees to the assembly point
• Checking attendance at the assembly point

Appointment / legal basis (§ 10 ArbSchG):

• A suitable person is usually selected by the management of the facility and proposed for appointment. For this purpose, please use the form Appointment of a representative in accordance with § 10 ArbSchG and send it to Department 4.
• The appointment of the evacuation assistant is made in writing by the university management in consultation with the staff council.
• If the appointee leaves, a successor must be appointed in good time and Department 4 must be notified accordingly.

Further education and training

Instruction is organized by the Occupational Safety Unit. The evacuation assistants will receive an invitation to training at the appropriate time.

As soon as an institution of Clausthal University of Technology intends to transport dangerous goods, it must contact the Clausthal University of Technology Dangerous Goods Officer in good time.

Tasks:

• She:he must look for ways and means and initiate measures to facilitate compliance with the regulations on the transportation of dangerous goods for the respective mode of transport
• Records of their monitoring activities must be kept and retained for at least five years
• Preparation of accident reports (in connection with the transportation of dangerous goods)

Appointment / legal basis:

• Ordinance on the Appointment of Dangerous Goods Officers (Gefahrgutbeauftragtenverordnung - GbV)
  § 3 Appointment of Dangerous Goods Officers
• Clausthal University of Technology has appointed a central dangerous goods officer

Specialist knowledge:

• the requirements for specialist knowledge in accordance with §§ 4, 5 and 6 of the GbV must be fulfilled

Ms. Thiemann from Department 4 will be happy to provide you with information on the hazardous substances officers at Clausthal University of Technology.

Tasks:

• They advise the respective institution of Clausthal University of Technology in matters relating to hazardous substances legislation on specific measures to be taken to implement the GefStoffV.
• They can be called upon to perform individual tasks, with assignment of an internal decision-making area.
• They are the contact persons for all employees for matters relating to the implementation of the Hazardous Substances Ordinance and hazardous waste disposal.
• They are obliged to point out violations of the GefStoffV and to urge the institute management to take immediate remedial action.
• They are obliged to undergo further training and participate in central events.

Order:

• The new GefStoffV does not provide for a statutory regulation on hazardous substances officers. However, in accordance with Section 7 (1) GefStoffV, facilities are obliged to record and assess any hazards that arise. This risk assessment must be carried out by a competent and reliable person (§ 6 Para. 11 GefStoffV). We therefore recommend appointing a hazardous substances officer when handling hazardous substances.
• A suitable person is usually selected and proposed for appointment by the management of the facility. To do this, please use the form Appointment of Hazardous Substance Officers and send it to Department 4.
• The appointment of the Hazardous Substances Officer is made in writing by the university management in consultation with the Staff Council.
• If the appointee leaves, a successor must be appointed in good time and Department 4 must be notified accordingly.

Further information can be found on the Hazardous Substances and Disposal website.

Ms. Thiemann from Department 4 will be happy to provide you with information about the laser safety officers at Clausthal University of Technology.

Appointment:

• Laser safety officers must be appointed in writing in accordance with OStrV and Section 6 of DGUV Regulation 12 "Laser Radiation" when operating Class 3R, 3B and 4 laser systems.
• A suitable person is usually selected and proposed for appointment by the management of the facility, the head of the specialist area or department. For this purpose, please use the form Appointment of Laser Safety Officers and send it to Department 4.
• The appointment of the laser safety officer is made in writing by the university management in consultation with the staff council.

Specialist knowledge:

• You must have acquired the relevant specialist knowledge in accordance with § 5 OStrV
• The professional qualification must be kept up to date through further training

Tasks:

• Supporting the institution in the safe operation of laser systems. In particular, you will ensure compliance with and implementation of the OStrV
• Supporting the implementation of risk assessments
• Monitoring the proper operation of the laser system
• Advising the respective facility on laser safety issues when procuring and commissioning laser equipment and determining operational safety measures
• Selection of personal protective equipment
• Participation in the instruction of employees
• Notifying / informing the facility management or:the responsible supervisor about defects and faults in laser equipment

Ms. Labude-Zorrmann from Department 4 will be happy to provide you with information about the safety officers at Clausthal University of Technology.

Tasks:

The safety officers have the task of advising and supporting the managers responsible for occupational safety and environmental protection. In accordance with the regulations of the employers' liability insurance association (SGB VII §22 in conjunction with DGUV regulation 1), they should be employees without a superior function. In particular, they should ensure that the prescribed safety equipment and personal protective equipment are available, inform employees of accident and health hazards and promote safety-conscious behavior among employees.

Appointment / legal basis:

The safety officers are usually selected and proposed for appointment by the institute management, the head of department or head of division. Please use the form Appointment of Safety Officers and send it to Department 4.

The appointment is made in writing by the university management with the involvement of the Staff Council.

If the appointee leaves, a successor must be appointed in good time and Department 4 must be notified accordingly.

The legal basis is § 22 SGB VII and § 20 DGUV Regulation 1.

See also:
DGUV I 211-042 Safety officers

The online magazine for safety officers (information brochure)

The safety experts at the TUC are Mr. Knoke and Mr. Gloyer.

Appointment / legal basis:

• Law on company doctors, safety engineers and other occupational safety specialists (ASiG)
• DGUV Regulation 2 "Company physicians and occupational safety specialists"
• Proof of specialist knowledge must be provided

Tasks:

• Advice and support regarding occupational health and safety and accident prevention in all matters of occupational safety, including the humane design of work (Section 6 ASiG)
• Cooperation with the staff council in accordance with § 9 ASiG and the company doctor § 10 ASiG
• Representation on the health and safety committee

Ms. Thiemann from Department 4 will be happy to provide you with information on the radiation protection officers at Clausthal University of Technology.

Tasks:

• He/she must inform the radiation protection officer immediately of any deficiencies and ensure that the radiation protection principles are observed within the scope of his/her internal decision-making area.
• In the event of danger to life, health or significant material assets, he/she must immediately take appropriate measures to avert this danger.

Appointment:

• The appointment is made in writing by the person responsible for radiation protection(§ 70 StrlSchG), using the form Appointment of a radiation protection officer
• Upon appointment, they are assigned an internal decision-making area for which they are responsible. The decision-making area and the tasks must be recorded in writing.

Specialist knowledge:

• He/she must provide proof of the specialist knowledge required for radiation protection(§ 47 StrlSchV)
• The required expertise in radiation protection must be updated at least every five years (§ 48 StrlSchV)

Ms. Thiemann from Department 4 will be happy to provide you with information on the radiation protection officers at Clausthal University of Technology.

They are appointed by the person responsible for radiation protection, the President of the TUC. The radiation protection officers are assigned their powers, tasks and duties in writing in accordance with their appointment. At the TUC, the directors of the institutes are usually appointed as radiation protection officers.

Employees and students must receive information, explanations and instructions tailored to their individual work and activity situation so that they can recognize safety and health hazards and act in accordance with the measures provided. Instruction is an important tool and should be

• orally in a comprehensible form and language
• once a year
• by the supervisor

take place once a year.

A distinction is made between general and specialist annual safety training.

Further information for managers on the organization of occupational health and safety can be found here.

Template for general instruction on occupational health and safety and fire protection

You can find a template for initial and repeat instructions for employees at Clausthal University of Technology here.

For special hazards (machines, systems, hazardous substances, biological substances, ionized radiation, etc.), the instructions must be extended to the group of persons concerned. The operating instructions and the results of the risk assessment should be taken into account as the basis for the instruction content.

Proof of instruction

The instructions must be documented. Here you will find a template for an instruction record.

The following topics should be included in an instruction:

• The specific hazards related to the workplace and work tasks,
• the protective measures taken and to be observed,
• Behavior in an emergency / fire protection and evacuation
• the emergency measures,
• the relevant content of the rules and regulations
• General handling of hazardous substances, machines and systems
• Design of VDU workstations

Experience shows that instruction should be given as soon as possible before a planned but unannounced evacuation drill.

Legal basis:

• § Section 12 of the Occupational Health and Safety Act (ArbSchG)
• § 6 Workplace Ordinance (ArbStättV)
• § Section 4 DGUV Regulation 1 "Principles of prevention"
• DGUV 205-033 Chapter 5